Where do AI notetakers store your recordings?
Cloud notetakers store recordings, transcripts and derived summaries on the vendor’s own infrastructure, typically in the region their plan specifies, under retention rules tied to your tier. Some enterprise plans add region choice or on-premise storage. Donna stores the meeting in your private Flocci archive. Flocci is the operator; sharing is never the default.
The four questions worth asking a vendor
Where is the data physically stored, and can we choose? How long is it retained by default, and does deletion remove the derived data — summaries, embeddings, search indexes — or only the media file? Is our content used to train or improve models, and is that opt-out or contractual? Who inside the vendor can access a recording, and is that access logged? Reputable vendors answer all four in writing. The answers differ enormously by plan tier, which is the detail marketing pages leave out.
Why derived data is the part people forget
Deleting a recording is not the same as deleting what was learned from it. Transcripts, summaries, search indexes and analytics usually live in separate systems with their own lifecycles, and a “delete meeting” button often removes the media while leaving the derived record. For meetings covering hiring, compensation, client contracts or legal exposure, that gap is the entire risk — it is where a recording you believe is gone can still be retrieved.
The Donna answer
With Donna, the four questions have named answers. Recordings, transcripts and reports live in your private workspace. Speech recognition and analysis are Flocci services, metered in credits. Deletion is in the dashboard. Access is Google sign-in plus the people you invite. Teams under client scrutiny choose this shape because sharing is a decision, not a vendor default.
Related questions
Do cloud notetakers train on my meetings?
Most now state that they do not train on customer content by default, but the guarantee’s strength varies by plan and jurisdiction. Read the data-processing terms rather than the marketing page, and check whether it is a contractual commitment or a settings toggle.
What does Donna send for analysis?
Only what the analysis needs: audio chunks go to Flocci Speech Recognition and the transcript goes to Flocci Intelligence. Recordings, transcripts and reports stay in your private archive.
Does using Donna satisfy GDPR or DPDP obligations?
No product is automatically compliant. Consent, retention, access control and deletion are still a programme you run. Donna makes the remaining work tractable: a named operator, a private archive, and sharing that is always explicit.
Put Donna in your next meeting
Access is open — sign in with your Google account and she’s in your dashboard in minutes. Rolling out to a whole team, or want a hand with the server setup? We’re glad to help.